In this article, we’ll talk about Google Drive cloud storage. In particular, we consider the main features of the service, the use of mobile application resources during operation, as well as how to use the service.
Registration, authorization, where to download
The Google Drive app is part of the search giant’s services and is installed by default on certified devices. Owners of smartphones and tablets with custom firmware can download for free from the Google Play store or our catalog.
To use the cloud service, you must log in if you have a Gmail account. If you don’t have an account, register by following the instructions in the article “How to Create Email” or “How to Create Email on an Android Phone”. After adding an account to a mobile device, additional authorization is not required.
To use Google Drive on a computer, you need to download and install the appropriate client. Then log in and specify the folder for storing files on the computer. The desktop version is useful for regular access to cloud files or for quick downloading of information to the cloud.
The web version of Google Drive for the browser is also available. To use this version of the service, you must open any Internet browser and go to the main page of the service. At first use, you also need to log in to the service to access personal files. Authorization is not required if you use the Google Chrome browser, where an account was previously added. In this case, you do not need to enter account information in all Google services that are launched through the browser.
How to use Google Drive
On smartphone and tablet
When you first start the Google Drive mobile client, you will be asked to grant rights for the application to function normally. In Android 5.1 or lower, this permission is not required.
On the main page are the last opened files on the disk. There is also a search bar for quick data search. Below is the navigation bar with “selected files”, “shared”, as well as a file manager for navigation in the cloud storage and in synchronized computers.
To add a new file or folder, on all screens at the bottom right there is a corresponding button in the form of a “+”. This menu also allows you to download documents, tables, presentations and scans. Read more about the scan function in this article. After clicking the appropriate button to download, a file manager will appear to select the contents.
If you click on the button in the form of three dots opposite the files or folders, a pop-up window will appear with the actions:
- To open access – Allow sharing for specified users.
- Add to starred – mark the file as a favorite for quick access.
- Enable offline access – save a temporary copy for use without the Internet.
- Link Access – Allow other users to download the specified information.
- Copy link – copy the link to the file to the clipboard.
- Create copy – make a copy of the file.
- Send a copy – send a copy of the file or document.
- To open with – indicate the program for opening marked information.
- Download – upload a copy of the file to the memory of the mobile device.
- Rename – change the name.
- Move – transfer the file to another folder on the cloud drive.
- Properties and History – view file data.
- Print – print a document or photo.
- Add to Home Screen – create a shortcut on the desktop for quick access.
- Delete – move to the basket. Information is temporarily stored in this section until completely cleared.
- Report a violation – send a complaint.
Additional sections are located on the main screen in a hidden window on the left. Here you can quickly view recently downloaded information, offline access and the basket. More “Notifications”, “User Backups”, “Application Settings” and “Storage”. The last section allows you to change the tariff plan and get more cloud space. The free package contains 15 GB with expandability up to 30 TB.
Downloaded copies of files are saved by default in the Downloads folder on the internal drive of the mobile device. Information for working offline is stored in the cache of the mobile application folder on the same drive. At the same time, accessing data is not so simple. Some file managers do not display temporary data.
The web version is not much different in comparison with the client for a mobile device. The general design, the name of the items and actions allow you to work freely when developing a mobile client.
The main menu contains a window with quick access to the latest information, as well as folders and files added to the root partition of the disk. On the left, the used space is displayed, as well as items for sorting the available information – available, recent, favorites, basket, etc. In addition, a backup copy of the data of the mobile device where the corresponding account is added.
Actions on the added information are similar to the mobile version of the application. Is it easier to manage data from a computer. And with the help of the mouse it is easy to select several images, documents and other information, after which the selected data will be downloaded as part of the ZIP archive.
Information is stored on the computer according to the browser settings. By default, the Downloads folder of the C: drive is used. But temporary copies for offline mode cannot be saved.
In the desktop version
The desktop client for the computer contains a minimum of settings and features. In fact, the program performs two actions – send and receive information.
After installation, the application prompts you to specify a folder on your computer to store synchronized data. If you send information through a mobile client or browser, after synchronization, the downloaded data will appear in the appropriate folder on the computer. If you copy or move data to the Google folder on your computer’s drive, after synchronization the relevant information will be available in the mobile client and in the browser. By default, synchronization is automatic.
Now you know how to use google drive. The mobile client is convenient when using a smartphone or tablet. And the basic 15 GB will not interfere with devices with limited or occupied space. It is also convenient to store backups of important information or rarely used data in the cloud. The web version is useful for home use or in places where the installation of third-party programs is prohibited: an Internet cafe or a terminal at work. If regular synchronization and work with data in the cloud is required, then it is rational to install the desktop client on the computer.